Project Description
Harmony School’s talented and dynamic faculty and staff come together to create an open, welcoming community and to cultivate a unique, creative, and flexible environment for students. We work collaboratively with our students to achieve outstanding results.
Interested in joining our team? Review our current job openings if we have any to see if there is a place for you.
Position Type: Full-Time, Salaried, 12-Month
Salary: $28,000 – $32,000/year (depending on experience), increasing to $36,000 on the first of the month after a 60-day probationary period.
Benefits: Health, Dental, Life, Vision & Disability Insurance and Vacation/Sick PTO
Reports To: Chief Financial Officer & Operations Director
Location: Harmony School (909 E 2nd St, Bloomington IN 47401)
About the Role: Harmony School is seeking a dynamic, highly organized, and multi-talented professional to serve as our Communications & Development Coordinator. This critical role acts as the central hub of our school community. By bridging daily front-office operations with proactive marketing, graphic design, digital communications, and fundraising event management, you will directly support our students, staff, and long-term sustainability. If you thrive in a vibrant environment where no two days are the same, this position is for you!
KEY RESPONSIBILITIES
Front Office & Campus Operations
● Hospitality & Reception: Serve as the welcoming face of the school. Direct inbound phone calls, manage the visitor sign-in/out and security badge protocols, and handle incoming mail and packages.
● Daily Logistics: Update staff duty calendars. Record student attendance, process physical late slips in student folders, and maintain student records within the ALMA database.
● Student Support & Care: Provide administrative student support, administer basic first aid and medications (meticulously logging details), and offer emotional comfort to students as needed.
● Safety Compliance: Lead logistical aspects of emergency drills, taking immediate attendance checklists, using the megaphone, and securing the office building at closing.
Marketing, Public Relations & Graphic Design
● Brand & Creative Assets: Utilize graphic design skills to create logos, merchandise, and promotional print and digital materials (flyers, brochures, event programs, and banners).
● Digital & Social Media: Manage the school’s active social media presence (Facebook, Instagram, and YouTube). Construct and send routine email blasts and newsletters (In Harmony) via BigMailer.
● Website & Event PR: Maintain and update content on the school website (Meet Our Staff, Admissions, calendars). Write and distribute press releases to local media outlets.
● Outreach Events: Coordinate community display booths, prep interactive activities, organize logistics, attend events, and recruit teacher/parent volunteers.
Fundraising, Events & Database Management
● Salesforce Administration: Maintain accurate donor database records, log incoming funds, organize physical processing folders, and draft/issue formal donor thank-you letters.
● Campaign & Event Management: Serve as a driving operational force for five major fundraising events:
○ Annual Golf Outing (August): Handle course coordination, sponsorships, collateral design, and rosters.
○ Extravaganza (Sept/Oct): Manage committee planning, silent auction items, and bid materials.
○ Giving Tuesday & Giving Day: Organize major digital campaigns utilizing social media, GiveLively, and BigMailer with real-time goal updates.
○ Holiday Follies (December): Collect sponsorships, process program ads, and design event collateral.
● General Fundraising: Support all fundraising opportunities and coordinate 3rd party fundraising efforts.
● Grants & Reporting: Assist with grant writing, copy editing, proposal packaging, and reporting compliance as needed to support supplementary funding avenues.
General Professional Expectations
● Meetings & Professional Collaboration: Actively attend and participate in regularly scheduled staff meetings, in-service days, and school-wide collaboration events.
● Committee Participation: Participate in designated administrative, development, or strategic committees to support organizational alignment and progress.
● Timely Communication: Maintain responsive internal and external communications, ensuring all emails, phone calls, and direct inquiries are replied to within 24 hours.
● Professionalism & Standards: Model highly professional, collaborative, and clear written and verbal communication styles across all channels representing Harmony School.
● Adaptability: Perform other duties as assigned by the CFO, Operations Director, or administrative leadership to support the evolving needs of the school community.
PREFERRED QUALIFICATIONS
The ideal candidate will have outstanding communication skills, administrative experience in an educational or non-profit setting, and proficiency in the following areas:
● Demonstrated successful marketing, fundraising and/or special events experience.
● Understanding of basic principles of fundraising, strong organizational and interpersonal skills, and excellent oral and written communication skills required.
● Bachelor’s Degree in a related field preferred.
● Two years work experience in nonprofit and fundraising preferred.
● First Aid & CPR certified.
● Experience with Microsoft Office, Google Suite, Adobe CS Suite, Canva, Salesforce, WordPress, email marketing, social media management.
HOW TO APPLY
Please send a resume, a brief cover letter explaining why you are the perfect fit for this role, three professional references, and any design or writing portfolio samples to [email protected]. Position is open until filled.
ABOUT HARMONY SCHOOL (www.harmonyschool.org)
Since our inception in 1974, Harmony School has been dedicated to our mission of preparing pre-K through 12th-grade children from all income backgrounds to live in and contribute to a heterogeneous democracy. We are dedicated to the development of the whole student: we teach critical thinking and academic skills, nurture each student’s unique voice, all while promoting physical, social, emotional, and creative growth. Harmony School is a Cognia accredited school with a successful 50+-year history of serving thousands of children, and hundreds of students have graduated from our high school.
- Start date July 27, 2026
- 20 hours per week on-site at Harmony School (909 E 2nd Street, Bloomington IN)
- Pay based off experience
- Master’s Degree in Social Work or other license in the mental health field from an accredited university.
- Licensure in Social Work (LSW/LCSW), Marriage and Family Therapy (LMFT/LMFT-A), Mental Health Counseling (LMHC/LMHC-A) or Licensed Clinical Professional Counselor (LCPC/LPC) in the state of Indiana.
- Leadership in Mental Health skills set.
- Ability to build and maintain trusting rapport within school environments.
- Ability to work independently, and to function effectively with multiple tasks.
- Ability to interact positively with schools, parents, and students.
- Ability to perform duties with awareness of and compliance with related corporation policies and state requirements.
- Ability to organize time and workload to fulfill requirements of the job.
- Working knowledge of community resources for referrals.
- Knowledge of issues surrounding youth and their families.
- Demonstrates Cultural Competency.
- Basic computer mastery skills in Microsoft Word, Excel and Outlook.
Responsibilities:
- Duties will include classroom presentations, small group sessions, individual intervention, crisis assessments, parent engagement, staff consultation and professional development, etc.
Benefits:
- Clinical supervision and continuing education provided.
- School schedule with summers off!
